Grid preview: how an Instagram or TikTok profile will look
The Grid view of the Calendar shows one Instagram or TikTok account as its profile will look, published and scheduled posts together, and swaps the times of two scheduled posts by drag and drop or with the arrows.
Grid on the Calendar (sidebar: Calendar, then Grid at the top right; in the full menu Publish, then Calendar; or /app/calendar#grid) shows one Instagram or TikTok account the way its profile will look: three posts per row, newest first. It holds the posts already published on that account from OmniBrand and the posts still to go out on it, so you can see how a new post sits next to the others before it is published. Everyone in the workspace who can read content can see it; reordering posts needs the "create content" permission (by default Owner, Admin and Editor), as moving them on the calendar does.
Step by step: preview a profile
- Open Calendar and click Grid next to Month, Week and Day.
- In Account, pick the Instagram or TikTok account. The list holds only the Instagram and TikTok accounts of this workspace; the calendar remembers your choice for this workspace in this browser.
- Read the grid from the top left (the top right in Arabic): the posts still to go out come first, the one that goes out last at the very top, then the published posts from the newest down.
- Click (or tap, or press Enter on) a post to open its page in Content.
- At the bottom, Load older posts adds older published posts.
What each square shows:
- A post with a picture or video shows its first file; a video has a play sign and a post with several files has a stack sign in the corner. A post without any file shows the first letters of its first two words in large type, with the start of its caption under them.
- A post still to go out has a band at the top: Scheduled · (day and time), Awaiting approval · (day and time), Publishing, or Retrying · (day and time). Within the coming week the day is a weekday ("Scheduled · Tue 10:00"); after that it is a date ("Scheduled · 24 Oct 10:00").
- A published post has no band, as on the profile itself.
Only posts published from OmniBrand are shown. Posts made directly in the Instagram or TikTok app are not, so the real profile can hold more. Drafts with a suggested time and failed posts are not shown either: they are not going out.
Step by step: swap two scheduled posts
Reordering swaps the times of two posts: the order of the grid is the order they go out in.
- Find a post with the band Scheduled. Only scheduled posts whose time is still ahead can move; published posts and posts waiting for approval stay where they are (approve a post first to move it).
- With a mouse, drag it onto another Scheduled post. The two posts swap their dates and times.
- With the keyboard or on a phone, use the two arrows at the bottom of the post instead. The arrow toward the top of the grid is "Publish later: swap times with the post at (day and time)" and the other one is "Publish earlier: swap times with the post at (day and time)"; each swaps with the nearest scheduled post on that side.
- You see "Times swapped" and "“(first post)” now publishes (day and time), and “(second post)” (day and time)." with Undo, which puts both posts back at their old times (while those times are still ahead) and says "Put back where it was". If one of the two posts has been moved again since, Undo does nothing and says "One of these posts has moved again since, so Undo no longer applies. Swap them again if needed."
A swap uses the same move as dragging a post on the calendar, so the rules are the same: the posts keep their approval, and a time that has passed in the meantime is refused with "That time has passed" and "Pick a day in the future." If one of the two moves fails, the other is put back and you see "Could not move the post".
If something looks wrong
- "Connect an Instagram or TikTok account" — the workspace has neither. Go to Accounts opens the Accounts page to connect one.
- "Nothing on this profile yet" — no post has been published or scheduled on that account from OmniBrand. Create a post opens Create.
- "(account) needs reconnecting - its scheduled posts will fail." — reconnect the account with Reconnect (account) before its posts are due.
- A post you cannot drag and that has no arrows — it is not Scheduled, its time has passed, or your role cannot change content.
- Stories are not in the grid: an Instagram Story is not on the profile grid, so it gets no tile here. When the period has Stories, the grid says "Stories are not shown in the grid".